Information and access to personal data pursuant to art. 13 of EU Regulation 2016/679 (General
data protection regulation)
This privacy notice is provided to you, pursuant to art. 13 of EU Regulation 2016/679 - General Data
Protection Regulation, and in relation to personal data that the Cineca Consorzio Interuniversitario
(hereinafter Cineca) acquires as a result of the completion of the registration form at the platform https://userdb.hpc.cineca.it, through which you have access as user to the services provided by the
HPC Business Unit of Cineca in the technical and scientific computing context.
We therefore provide you with the following information:
1. IDENTITY AND CONTACT DETAILS OF THE DATA CONTROLLER
The "Data Controller" is the Cineca Consorzio Interuniversitario, based in Casalecchio di Reno (BO),
via Magnanelli 6/3 – postal code 40033, represented by the Consortium Chairman. The General
Manager has been granted implementing powers with regards to the protection of personal data by
a specific act dated 20/09/2023.
You may contact the Data Controller by writing to the above address or by sending a message to the following email address: superc@cineca.it, privacy@cineca.it, segreteria@cineca.it, cineca@pec.cineca.it.
2. CONTACT DETAILS OF DATA PROTECTION OFFICER
In Cineca there is a Data Protection Officer, appointed pursuant to art. 37 of EU Regulation 2016/679. The Data Protection Officer can be contacted at the following email address: privacy@cineca.it
3. THE PURPOSE OF PROCESSING AND THE LEGAL BASIS FOR PROCESSING
The purpose of processing your personal data is to carry out all the activities necessary to allow you to register on the platform https://userdb.hpc.cineca.it thanks to which you can:
- apply for an account on supercomputing systems
- monitor active projects
- access the ISCRA platform to submit project proposals which require the use of calculation resources on Cineca machines
- For the ISCRA application additional personal data will be requested
- If the ISCRA project will be accepted the following personal data: Name, Surname, Project Title will be published on the ISCRA web site.
The legal basis for the processing of the personal data you provide to Cineca is the satisfaction of your request to access HPC computing resources.
4. RECIPIENTS AND CATEGORIES OF RECIPIENTS OF PERSONAL DATA
The recipients of the data you provide are the data Controller (CINECA Consorzio Interuniversitario) and any data Processors appointed by Cineca, as well as Cineca staff authorized to process the data for the above purposes (HPC user support staff). For the ISCRA evaluation process your data and application form will be disclosed to the scientific referees and to the members of the scientific panel.
Your personal data will not undergo dissemination.
5. DATA STORAGE PERIOD
The determination of the storage period of your personal data is in accordance with the principle of
processing requirements. Your personal data will therefore only be stored for the entire period of
validity of your personal access to Cineca's computer systems, and for two years after the expiration
of your username in respect to DPCM-14-apr-2021-n-81, Annex B; after this period, your personal
data may be erased.
6. RIGHTS OF THE DATA SUBJECT
Please note that with reference to your provided personal data, you have the following rights:
- to access your personal data
- to obtain the rectification of your personal data or the limitation of the processing
operations concerning you
- to obtain the erasure of your personal data two years after the expiration of your username,
in respect to DPCM-14-apr-2021-n-81, Annex B
- to object to processing
- to the portability of data (law applicable only to data in electronic form), as governed by art. 20 of EU Regulation 2016/679
- to lodge a complaint with the supervisory authority
Please note that in order to exercise the above rights (points 1 to 4) you may contact Cineca by sending an email to the following address:
userdb@cineca.it
Cineca is required to provide a reply within one month of the request, extendable up to three months in case of particular complexity of the request.
Please note that you can independently correct or erase personal data entered incorrectly at any time, by logging on to your personal page of the platform
https://userdb.hpc.cineca.it or by sending a request to HPC User Support (
superc@cineca.it)
7. MANDATORY OR OPTIONAL NATURE OF PROVIDING THE DATA AND THE CONSEQUENCES OF FAILURE TO PROVIDE THE DATA
Providing data is mandatory in order to access the platform
https://userdb.hpc.cineca.it and consequently the HPC computing resources of Cineca.
Failure to provide the data will prevent you from obtaining the service access credentials.
